Can you find that fax?  And find it quickly? 

It is a good idea to distinguish your fax documents from photocopy documents, as well as distinguish your received faxes that originated at your office from those delivered to your home office.

One simple and effective way to do this is to have your faxes print on non-white paper (the lighter the color or hue, the better) and to print faxed documents delivered at work and at home on different colored paper .  At my companies, MyRentalUnits.com and Lightner Property Group, faxes received at the office are printed on yellow paper and faxes received at the home office are printed on light green paper.  We can immediately identify a fax from a photocopy, as well as quickly determine by visual cues where a fax was received, simply by looking at the color of the paper on which it is printed.  

When looking for a fax on the desktop or in a file, we can immediately focus on the color of the paper, rather than rummaging through dozens of pages of uniform white paper.

Once implemented, this simple tip will save you hours of searching!

Article originally published by Merrie Turner Lightner, CFO and Vice President of Lightner Property Group and SF Rental Business Examiner, in the SF Examiner.