Limiting Email Madness
Tuesday, April 13, 2010 at 5:39PM 
There are boat loads of email organization systems out there. I used Xobni for a while. But, when you have more than 15 thousand e-mails in your in-box (having deleted at least another 15 thousand), organizing them by sender or category simply is not enough. And the kicker is that so many of these emails have either instructions for some pending project, ideas for vital future projects, or a piece of information that eventually has to get into this database or that.
So, how does one possibly keep up?
Calendaring is my method to limiting e-mail madness.
Every email that fits the above-criteria is copied into my Outlook calendar, placed strategically based upon importance. This greatly limits forgetting something is due and saves me time in not having to hunt for the email detailing the project. (Because you know when you put it on your to-do list you still then have to go back through your thousands of emails and find the right one.) Also, if it turns out there is a change in project timelines you simply change the date and time in your calendar, and voila.
This post was written by Cathleen Higgins, Lightner Property Group’s Communications Director. Cathleen joined Lightner Property Group in 2007 and has over a decade of experience in real estate marketing and sales in the Seattle area. She holds a degree in English from Chico State and a Certificate in Graphic Design from The Art Institute of Seattle, as well as being a California licensed real estate salesperson. E-mail Cathleen
